International trade can be tedious and time-consuming. From complex tariff structures and compliance requirements to cumbersome documentation, a lack of intelligent document automation and process modernization can lead to delays in customs clearance, resulting in increased costs and potential supply chain disruptions.
Staying competitive in this fast-paced global trade environment demands innovative solutions.
With enhanced automation taking care of repetitive, error-prone tasks, artificial intelligence (AI)- assisted data entry enables customs brokers to achieve greater accuracy and drive better compliance.
Kurt Knapton, CEO of Deep Cognition, highlights the transformative potential of AI in this context:
“As customs brokers embrace digital transformation, AI-assisted data entry emerges as a game-changer for efficiency and accuracy. With AI for data entry, you won’t just keep pace with the industry; you will set new standards for excellence in customs brokerage.”
Explore the impact of AI data entry on customs brokerage and freight forwarding and how your organization can embrace automation of data entry to improve operational efficiency.
What Is AI Data Entry?
Data entry AI refers to using artificial intelligence (AI) technologies, large language models (LLMs) and machine-learning algorithms to automate the extraction, classification, input and validation of data into digital systems.
Using AI for data entry eliminates error-prone, time-consuming manual data entry processes that make it hard for organizations to stay agile.
Today, AI for data entry is reshaping how the logistics and supply chain industry analyzes and processes vast datasets.
How AI Data Entry Is Transforming the Logistics & Supply Chain Industry
As the logistics and supply chain industry has consistently made efforts to simplify and speed up processes, many customs brokers have started to invest more in automated data entry systems to improve their operational efficiencies and get ahead of the competition.
According to John Pennypacker, Vice President of Sales & Marketing at Deep Cognition, this evolution signifies a broader transformation in the industry. He emphasizes this shift, saying:
“The role of the modern customs broker extends far beyond manual data entry. With AI-assisted solutions, we’re empowering brokers to focus on strategic decision-making while our technology handles the repetitive tasks with unparalleled accuracy and efficiency.“
Let’s break down the top four benefits of AI data processing for modern customs brokers:
REAL-TIME DATA FLOW
Automated data entry systems can ingest documents in many ways, including from a Document Management System, Application Programming Interfaces (APIs), emails, and shared folders. This real-time document processing automation allows organizations to instantly process and analyze shipment data, streamlining workflows to deliver efficiency, accuracy, and quality for all involved.
By adopting AI data processing, you achieve faster and more timely customs clearances and eliminate document backlog delays and bottlenecks.
Let’s look at the case of a leading logistics company.
CASE STUDY HIGHLIGHT:
One of the biggest challenges faced by this global supplier was the time wasted on manual operations. To overcome its logistical challenges, the company needed to learn how to automate data entry.
By automating data entry, processes that previously took 3-4 hours are now completed in 2-3 minutes with 99% accuracy, resulting in over 400 hours and $3,000 in costs saved per month.
TASK AUTOMATION & SEAMLESS INTEGRATION
Through advanced algorithms and machine learning models, data entry AI systems can autonomously locate information and organize it based on predefined criteria to ensure immediate access to essential information.
Additionally, cutting-edge generative data entry AI systems can be used out-of-the-box to understand complex data formats, such as handwritten or scanned documents, and adapt to different entry methods used within an organization. This allows seamless integration into existing databases and applications and the handling of countless supplier and vendor formats.
Intelligent document automation software can directly interact with AI systems inside applications such as enterprise resource planning (ERP) software and transportation management systems (TMS) software, eliminating wait times between sequential processes.
ADVANCED ERROR DETECTION AND CORRECTION
Using AI for data entry ensures any errors or inconsistencies are flagged and addressed quickly. Automated data entry systems can identify typos and other discrepancies in shipment data that are otherwise hard to locate through manual data entry. Custom business logic checks ensure key information is verified and accurate so users can quickly work through any and all exceptions.
ENHANCED OPERATIONAL AGILITY
AI data processing can automate data entry of repetitive and manual tasks up to 90%. Furthermore, automated data entry systems can operate 24/7 without breaks. This increased efficiency frees up customs brokers’ time for higher-value work.
Consider the case of Savino Del Bene – South Africa, a global logistics and supply chain management company.
CASE STUDY HIGHLIGHT:
Before learning how to automate data entry, the company dedicated 80% of its time to manual data entry tasks, processing 50K+ commercial invoices per year for more than 2,000 suppliers.
Integrating document processing automation into its workflow resulted in 11X faster commercial invoice processing speed, with $100K+ projected monthly savings.
The Future of AI Data Entry in the Logistics & Supply Chain Industry
The future of AI data entry in customs brokerage and freight forwarding is happening now. With the rapid advancement of intelligent document automation tools, we are already witnessing significant transformations in supply chain management.
Harnessing AI for data entry is not just about intelligent document automation. From predicting data trends and patterns with unprecedented accuracy to creating a more transparent and secure supply chain, the automation of data entry enhances your organization’s ability to ensure regulatory compliance and improve operational efficiency.
Start automating data entry and scale your document processing effortlessly!
Automate Data Entry With PaperEntry AI
Deep Cognition offers PaperEntry AI – a best-in-class, easy-to-use data entry assistance software powered by generative AI that provides up to 99% accuracy of data extraction, 4X+ increased team capacity and up to 90% cost and time savings.
Automate data entry with Deep Cognition’s PaperEntry AI and focus on meaningful work that moves the needle! Contact Deep Cognition today to schedule a demo.